The purpose of event management security guidelines are to clearly delineate and define:
- the role and responsibilities of the event organizer regarding participant safety
- apprising event organizers about expectations for the security plan
- helping event management understand what security organizers need to provide effective event crowd management
- choosing the right security provider and defining the types of security and infrastructure needed for a safe event
Event security plans are intended to:
Provide attendees with a safe and secure venue
Minimize disruptions of event
Prevent damage and loss
The security plan is the one of the most critical components of the event safety plan as it provides the processes and infrastructure with emphasis on preventing disruptions, providing a safe venue and protecting both individuals as well as property.
Event organizers, security services as well as local law enforcement each have individual roles and responsibilities. Event organizers have to ensure that both the venue and the people within remain safe and secure. Security services carry out agreed upon services and local law enforcement advise and support on security procedures.
The security plan for the event has to be cognizant of the estimated numbers of attendees, demographics of the crowd, areas of concern based on debriefings of previous events of a similar nature as well as venue and budgetary constraints.
In all circumstances, a well thought out security plan provides the underpinning of good security planning and includes the following core components:
- A thorough understanding of the nature and requirements of the event.
- Security is in line with event objectives
- how core components of the plan are executed